Administrative & Finance Assistant

POSITION: Administrative & Finance Assistant (1)

ISSUED: Tuesday 10th October, 2023



CA Advanced Diploma in Accountancy or equivalent

Requirements and skills

  • At least 1 year proven work experience in accounting
  • Good knowledge of bookkeeping procedures and debt collection
  • Hands-on experience with Quickbooks or similar accounting package
  • Advanced knowledge of Excel
  • Solid data entry skills with an ability to identify numerical errors
  • Good organizational and time-management abilities
  • Excellent oral and written communication skills
  • Female candidates are encouraged to apply
  • At least 2 traceable references


  • Receive, record and schedule customer orders
  • Customer relationship management i.e. attending to queries, complaints, providing feedback and updates etc.
  • Scheduling and Coordination: Scheduling meetings, appointments, and events. They may also coordinate travel arrangements for employees, manage calendars, and ensure that schedules are organized and efficient.
  • Follow up on leads and track active jobs
  • Prepare and send quotations and invoices
  • Follow up payments and issue receipts
  • Record company expenditure as per accounting standards
  • Manage human resource functions i.e. leave management, allowances etc.
  • Procurement of inventory and office supplies
  • Inventory management
  • Ensure compliance to all regulatory obligations i.e. ZRA, NAPSA, NHIMA, NCC etc.
  • Process payroll
  • Ensure that office furniture and equipment are in good order
  • Help prepare financial reports and statements, such as balance sheets, income statements, and cash flow statements. These reports are essential for monitoring the financial health of the organization.
  • Reconciling bank statements with the organization’s financial records to ensure that all transactions match and to identify any discrepancies that need to be resolved.
  • Assist in the budgeting process by providing data and analysis to help create and manage budgets effectively.
  • Assist in financial audits by providing auditors with the necessary documents and information to ensure compliance with accounting standards and regulations.

DEADLINE: Monday October 16th, 2023

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